Disclosure and Barring Service

We recommend accessing the DBS website for referral and guidance material which has been refreshed as a result of the implications of the Protection of Freedoms Act 2012. 

This is a useful link for regulated activity providers - you can access dbs referral form, factsheets and guidance.  Link here 

Making Safeguarding Referrals to the Disclosure and Barring Service (DBS)

If you dismiss or remove a person from regulated activity (or may have done so had they not left)' because they have harmed or posed a risk of harm to a child or vulnerable adult, then you have a LEGAL duty to refer the person to the DBS.

The DBS' role is to make barring decisions about people who are referred to it (usually following an employer's disciplinary process), with the possible consequence of the person being barred from working or volunteering with children and/or vulnerable adults. The DBS uses a fair, thorough and consistent process that ensures that the decision it reaches is both proportionate and appropriate to the risk the person poses to children or vulnerable adults.

On 1 December 2012 the Independent Safeguarding Authority (ISA) and the Criminal Records Bureau (CRB) merged to form a new organisation, the Disclosure and Barring Service (DBS). The legal duty to make referrals remains, however referrals should now be addressed to the DBS.

The DBS' website is www.homeoffice.gov.uk/DBS and provides a range of materials to help you to consider or make a referral. This includes a Referral Form, Referral Guidance, FAQs and a series of Fact Sheets.

You may also contact the DBS Helpline on 01325 953795 for information or advice about making a referral.

Regulated activity guidance can be accessed at the Department for Education (DfE).  The DfE have also published its statutorily required supervision guidance

Disciplinaries, suspensions or redeployment? Do you know your referral duty?

Do you know that when you have cause to move or remove an employee (or may have done had they not resigned) because they have harmed a child or vulnerable adult - or there was a risk of harm you have a LEGAL duty to refer the person to the Disclosure and Barring Service (DBS)?

We know that many 'regulated activity' employers make referrals, but we believe that some employers might need more information to support them when safeguarding allegations arise. The DBS' website is www.homeoffice.gov.uk/DBS and provides a range of materials to help you to consider or make a referral. This includes a Referral Form, Referral Guidance, FAQs and a series of Fact Sheets.

On 1 December 2012 the Independent Safeguarding Authority (ISA) and the Criminal Records Bureau (CRB) merged to form a new organisation, the Disclosure and Barring Service (DBS). The legal duty to make referrals remains, however referrals should now be addressed to the DBS.

You may also contact the DBS Helpline on 01325 953795 for information or advice about making a referral.

Individuals can now join the Update Service putting them in greater control of their information; allowing them to reuse their DBS certificates when applying for similar jobs. This will reduce bureaucracy and save them time and money.

If an individual subscribes to the Update Service their employer can go online, with their consent, and carry out a free, instant check to find out if the information released on the DBS certificate is current and up-to-date.

Other important changes

To enable individuals to reuse their DBS certificates in the Update Service, Registered Bodies must now include the relevant Workforce in line 1 and the Position Applied For in line 2 of field x61 on the application form.

For full details on how to complete field x61 are available from the website www.gov.uk/dbs